Administrative Assistant - Prof Media, Pathways & Inclusion
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- Communications, Media, News & Professional Pathways
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- May 03, 2016 Post Date
The American Institute of Certified Public Accountants is a national, professional association of CPAs, with more than 412,000 members from all areas of practice and over 144 countries (for more about who we are and what we do, check out our About page). The AICPA Team is comprised of more than 800 dynamic professionals across a variety of service areas. Whether you like to be out in front connecting with members, prefer to work behind the scenes, or fall somewhere in between, the AICPA has the perfect fit for you. The AICPA family embraces integrity, passion, innovation and collaboration. If that sounds like you, we want to get to know you better! Browse our job listings and submit an application today.
SUMMARY:
This position works in tandem with a second administrator to support six teams comprising over 50 people. These teams work on various AICPA strategic initiatives including: providing leading edge and relevant news and knowledge resources to the accounting profession; driving positive change in the profession’s effort to attract and retain a diverse work force of talented individuals to become CPAs; and, promoting AICPA’s initiatives in higher education, including Ph.D. programs, and university faculty relationships.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage PMPI team’s administrative responsibilities
- Manage and plan team travel needs
- Purchase and maintain office supplies
- Act as a resource for office technology and train as needed; troubleshoot issues with office technology
- Act as a resource for company policies and communication
- Coordinate with other departments (facilities, mail room, IT, finance, etc.) for team projects and/or needs
- Maintain team’s work area
- Develop and streamline administrative processes for efficiency
- Develop and implement processes to assist team to perform at peak level
- Procure items as needed
- Manage awards such as AAA, FSA and Lawler awards
- Work collaboratively on other administrative duties
- Assist in planning and executing events and meetings including compilation, coordination and distribution of briefing materials
- Assist in managing digital and print subscriptions and memberships
- Assist on overseeing and developing team’s internal hub page site in distributing information to the team and manage subscriptions
- Assist in providing administrative assistance to VP and managers
SUPERVISORY RESPONSIBILITIES
None
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- Strong interpersonal, verbal and written communication skills
- Attention to detail in all aspects of work and strong work ethic
- Demonstrated ability to work smoothly and effectively with senior management and maintain alignment with AICPA strategic priorities
- Ability to work well with conflicting demands of a large team
- Ability to multitask, organize work, maintain schedules and provide information
- Knowledge of wide range of office software and hardware
- Experience with large teams and conflicting demands
- Experience with MS Office suite of software
- A broad knowledge of the organization's customs and culture
- Ability to work in a fast-paced environment with minimal supervision
- Must exhibit a high professional demeanor in dealing with various individuals at all levels of the organization and community
- High degree of customer service including the ability to problem-solve effectively
EXPERIENCE REQUIRED
- 1-3 years’ experience as an administrative assistant
EDUCATION REQUIRED
- College degree
EXPERIENCE/EDUCATION PREFERRED
- Project management experience
- Presentation experience
- Procurement experience
Equal Employment Opportunity
AICPA is committed to creating a diverse environment and is proud to be an equal opportunity and affirmative action employer. All employment decisions are based on business needs without regard to race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected status. All qualified candidates are encouraged to apply.
